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PSF Meeting Minutes for Oct. 10, 2023

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Title: 2023-10-10 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at python.org Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

October 10, 2023

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 13:00 UTC, on October 11, 2023. Olivia Sauls took notes/minutes.

These minutes are for the first of two board meetings held on October 11, 2023. Resolutions considered in the second meeting are included in the minutes for the second meeting, HERE: https://www.python.org/psf/records/board/minutes/2023-10-11/

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (12 of 12) were present at the meeting: Jannis Leidel, Deb Nicholson, Débora Azevedo, Dawn Wages, Kushal Das, Tania Allard, Denny Perez, Cheuk Ting Ho, Christopher Neugebauer, Georgi Ker, Kwon-Han Bae. Simon Wilson joined at 13:54 UTC.

Olivia Sauls (Program Director), Loren Crary (Director of Resource Development), Joe Carey (Accounting Manager), Ee Durbin (Director of Infrastructure), Laura Graves (Financial Analyst), Chloe Gerhardson (Infrastructure Engineer), Mike Fiedler (PyPI Safety and Security Engineer), Seth Larson (Python Security Developer in Residence), Marisa Camacho (Community Events Coordinator) were also in attendance.

2   Minutes of Past Meetings

Minutes from prior meeting September 21, 2023:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/thread/BUCSK575K37CGSNT23BSR6ZRVUW5ODCJ/ as representing a true and accurate record of the September 21, 2023 meeting.

Approved, 11-0-0

3   Board and Staff Monthly Reports for October 2023

3.1   Deb Nicholson

  • Staffing
    • We made an offer for the Community and Comms role and they accepted! Starting later this month
    • We're nearly finished with our process for the CPython Developer in Residence
    • Staff retreat is scheduled for November 27th to 30th
  • Funding
    • We're drafting a response to a Request for Information that could lead to funding
    • New sponsor amounts and benefits is going up soon
    • Circling back on some university partnerships this month
    • I'm also visiting a potential new sponsors office later this month
  • PyCon US
    • We have a new PyCon Chair for the two years after 2024!
    • The PyCon Committee discussed H&S policy
  • ED Travel
    • I'm attending Monktoberfest last week
    • I'm at DjangoCon next week
    • I'll be keynoting SeaGL in early November
    • I'll also be keynoting PyCon Sweden in November
  • Policy Work
    • Continuing to participate in discussions around CRA and PLD

3.2   Oliva Sauls

  • Continued onboarding with the Community Events Coordinator
  • Supported the hiring process for the Community Communications Manager role
  • Held introduction call with new CFP Program Committee Co-Chair
  • Continued working with designer on PyCon US 2024 conference design
  • Working with Deb and PyCon US Board Committee to draft Health & Safety Guidelines for PyCon US 2024
  • Contract review and negotiation for PyCon US 2024
  • Continued work on PyCon US 2024 budget
  • Log fellow member nominations, run quarterly votes, update Fellows page on pydotorg, update CiviCRM with new Fellow members, notify new members, write blogs for new members
  • PSF admin duties - board meeting minute drafts and agenda, updating public records, moderating psf-board mailing lists

3.3   Laura Graves

  • Ongoing accounting responsibilities
    • Working on getting new debit and credit cards for staff
  • Grants Work Group
    • Onboarding call for new workgroup member
    • Membership confirmation for 2023
  • Fiscal Sponsorship
    • PyLadies Auction Kickoff meeting
  • Matching PyCon 2023 Budget to actuals
  • Review of meetup group

3.4   Joe Carey

October report not provided.

3.5   Ee Durbin

October report not provided.

3.6   Phyllis Dobbs

October report not provided.

3.7   Loren Crary

  • Took some†† annual leave since last report
  • Corresponding with current and potential sponsors and donors
  • Hiring process for Community Communications Manager
  • Misc org support

3.8   Chloe Gerhardson

October report not provided.

3.9   Mike Fiedler

  • Adopted HelpScout for security@ successfully
  • Guest on RealPython podcast to raise awareness of PyPI, PSF, and 2FA
  • More PyPI API discovery, including security approach rethinking
  • Data modeling for Observation storage
  • Added Trusted Publishing details for PyPI Admins
  • Various PyPI code gardening changes

3.11   Marisa Camacho

  • Continued onboarding as Community Events Coordinator
  • Attended PyCon US Committee meeting
  • Attended PyCon US CFP Committee Chairs meeting
  • Assisted in webpage drafts
  • Continued Asana project build for PyCon US 2024
  • Moderated PSF Board mailing list

3.12   Débora Azevedo

  • [PSF] - attended board meeting
  • [PSF] - attended the executive committee meeting
  • [PSF] - attended exec board meeting
  • [Community] - joined the organization of Python Nordeste, a regional Python conference in the northeast of Brazil and had our first organization meeting

-[Community]- invited to moderate a panel in PyLadiesCon

3.13   Simon Willison

  • Community: Spoke at and attended PyBay San Francisco
  • Community: Spoke at and attended AI Engineering summit
  • Talked to GitHub Actions team about their roadmap, which includes features of great interest to the - Python ML ecosystem (GPU support and Apple Silicon)

3.14   Jannis Leidel

  • PSF: regular board comms and board meetings
  • Jazzband: regular maintenance, coordination of three security reports
  • PyCon US committee: regular meetings

3.15   Kushal Das

October report not provided

3.16   Dawn Wages

October report not provided

3.17   Tania Allard

  • PSF - Board meetings and participation in Slack discussions
  • PSF - Participation in PyConUS committee
  • PSF - Attend CoC WG meetings and participate in discussions
  • COMMUNITY - PyLadies global council duties meeting attendance and participate in online discussions
  • COMMUNITY - PyLadiesCon organisation duties

3.18   KwonHan Bae

  • PSF : joined CoC WG
  • PSF - participated in board discussions via Slack and email
  • PSF - attended board meeting
  • COMMUNITY : PyCon APAC Organize
  • COMMUNITY : PyCon APAC meetup
  • COMMUNITY : PyCon KR Seminar at Busan Hold!
  • COMMUNITY : PyCon APAC Session, Travel Preparation
  • COMMUNITY : Preparing Other regional PyCon Support

3.19   Georgi Ker

  • Community: Mentoring PyCon TH core organisers
  • PSF: Assist in the Social Media Assets and CFP for PyLadiesCon
  • PSF: Discussion on Design and Implementation of PyCon US 2024’s website

3.20   Denny Perez

  • PSF - Getting ready for CFP, PyCon US (PyConCharles)
  • PSF: PyladiesCon
    • Recruiting host for talk
    • Meeting with program Team (talk reviews)
    • Recruiting host and speakers to participate in panels
    • Communications looking for potential sponsors
  • Community: PyCascades 2024. First organization meeting welcoming new organizers and setting up communication channels
  • Community: Python Chile.
    • PyConChile 2023. Review of talk proposals. Communication to contact potential sponsors.
    • Hosting meetup September.
    • Attend regular weekly meeting
  • Community: Python Montreal User Groups. Gave a talk about “Communities around PSF”
  • Community: PyLadies en Español.
    • Mentoring Pyladies Chapters in the organization and creation of events (Pyladies Santiago,
    • PyLadies Valparaiso, PyLadies Santo Domingo)
    • Hosting first Pyladies en Español chapter meetups
  • Community: Server Discord Python en Español. Interaction on different channels. Spreading the word about news around the Python community.

3.21   Cheuk Ting Ho

  • Gave keynote at PyCon India - talked about the work done by PSF to make Python secure and also reminding the community about the importance of CoC
  • Spoke at and attended PyCon ES - gave a short presentation, together with Naomi, about PSF’s role in the community and encourage folks to participate
  • Serving in the CoC, PyCon US and Grants WG
  • Support PyCon HK (11th Nov) organization
  • Joint PyCon APAC organisation meeting

3.22   Christopher Neugebauer

  • PSF - Served on Grants WG
  • PSF - Attended and spoke at PyBay, spoke with a number of community members about the PSF
  • Community : Attended Monktoberfest and spoke with a number of community members about the PSF

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

Of the 462 Job submissions created in October 2023:

  • 125 have status approved
  • 2 have status archived
  • 10 have status draft
  • 141 have status expired
  • 102 have status rejected
  • 67 have status removed
  • 15 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $4,000 USD to PyCon ZA taking place October 5-6, 2023 in Durban, South Africa.

Approved 8-0-0, 2023-09-25

RESOLVED, that the Python Software Foundation Grants Work Group grant $1,500 USD to the EduPy 2023 event taking place October 21, 2023 in Cali, Colombia.

Approved 9-0-0, 2023-09-26

RESOLVED, that the Python Software Foundation Grants Work Group grant $800 USD to the Django Girls Aba event taking place October 13, 2023 in Aba, Nigeria.

Approved 8-0-0, 2023-09-29

RESOLVED, that the Python Software Foundation Grants Work Group grant $1,800 USD to Python Norte taking place September 29 & 30 in Manaus, Amazonas, Brazil.

Approved 8-0-0, 2023-10-10

RESOLVED, that the Python Software Foundation Grants Work Group grant $1,125 USD to the Django Girls Quito event taking place October 14, 2023 in Quito, Ecuador.

Approved 9-0-0, 2023-10-10

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

  • The PSF discussed ChiPy as a fiscal sponsoree and voted on the following resolution:

    RESOLVED, that the Python Software Foundation Board accepts ChiPy as a fiscal sponsoree in alignment with its tax-exempt mission and that the PSF is authorized to execute a fiscal sponsorship agreement with ChiPy.

    Approved, 11-0-0; 2023-10-11

9   Discussions

  • The board discussed the policies of the Rules of Order.
  • The board discussed the planning of the PSF Board of Directors Retreat.
  • The board discussed CoC training assistance availability for all different PyCon organizers.
  • The board discussed attendance to FOSDEM.

Meeting adjourned at 15:00 UTC