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PSF Meeting Minutes for Sept. 21, 2023

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Title: 2023-09-21 PSF Board Meeting Minutes Encoding: utf-8 Author: psf at python.org Content-Type: text/x-rst

The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

September 21, 2023

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat/Slack beginning at 13:00 UTC, on September 21, 2023. Deb Nicholson took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

1   Attendance

The following members of the Board of Directors (10 of 12) were present at the meeting: Jannis Leidel, Deb Nicholson, Dawn Wages, Kushal Das, Tania Allard, Denny Perez, Cheuk Ting Ho, Christopher Neugebauer, Georgi Ker, Kwon-Han Bae.

Phyllis Dobbs (Controller), Ee Durbin (Director of Infrastructure), Laura Graves (Financial Analyst), Chloe Gerhardson (Infrastructure Engineer), Mike Fiedler (PyPI Safety and Security Engineer), Seth Larson (Python Security Developer in Residence), Marisa Camacho (Community Events Coordinator) were also in attendance.

2   Minutes of Past Meetings

Minutes from prior meeting August 29, 2023:

RESOLVED, that the Python Software Foundation approve the minutes at https://mail.python.org/archives/list/psf-important@python.org/thread/LACVWAPUEF4BALEZ2V2WR5ORYMTDFYVM/ as representing a true and accurate record of the August 29, 2023 meeting.

Approved, 9-0-0

3   Board and Staff Monthly Reports for September 2023

3.1   Deb Nicholson

  • Staffing
    • Welcome aboard Marisa, our new Community Events Coordinator!
    • Nearly ready to make an offer for the Community and Comms role
    • We're nearly finished with our process for the CPython Developer in Residence
    • Staff retreat is scheduled for November 27th to 30th
  • Funding
    • We're drafting a response to a Request for Information that could lead to funding
    • Circling back on some university partnerships this month
  • PyCon US
    • We have a new PyCon Chair for the two years after 2024!
    • Olivia and I would love board support on volunteer recruitment and CFP promotion
  • ED Travel
    • I'm attending Monktoberfest early in October
    • I'll be keynoting SeaGL in early November
    • I'll also be keynoting PyCon Sweden in November
  • Other
    • We signed an open letter urging caution as the various CRA drafts are considered.

3.2   Oliva Sauls

  • Onboarding for new Community Events Coordinator
  • Provided support for Community Communication Manager hiring process
  • Continued work on PyCon US 2024 design and website build
  • Began working with CFP Committees to plan for PyCon US 2024 CFP launch and process
  • Began meeting with PyCon US 2024 vendors
  • Met with Travel Grants team to discuss potential changes/improvements to PyCon US Travel Grants policy
  • PyCon US 2024 budget
  • Log fellow member nominations, run quarterly votes, update Fellows page on pydotorg, update CiviCRM with new Fellow members, notify new members, write blogs for new members
  • PSF admin duties - board meeting minute drafts and agenda, updating public records, moderating psf-board mailing lists

3.3   Laura Graves

  • Ongoing accounting responsibilities
  • Grants Work Group
  • Banking
    • Applied for a credit line for staff credit cards (staff currently using debit cards which aren’t accepted many places)
  • PyCon US Travel Grants
    • Meeting with Phyllis, Deb, Mariatta, Loren, Olivia
    • Opened application for new co-chair position
    • Reviewed and updated documentation for 2024
    • Started working with infra team on updates to 2024 pycon site
  • Fiscal Sponsorship
    • Intro meeting with Denver Python
  • CPython Sprint invitation letters

3.4   Joe Carey

September report not provided.

3.5   Ee Durbin

September report not provided.

3.6   Phyllis Dobbs

September report not provided.

3.7   Loren Crary

  • Kiwi PyCon! Giving keynote, engaging with the community, and raising awareness for the PSF :)
  • Hiring process for Community Communications Manager
  • Corresponding and meeting with current and prospective sponsors
  • Correspondence and meetings regarding other potential partnerships and collaborations
  • Work on PSF response to the US government Open Source Security Request for Information
  • Preparing for the PyCon US 2024 sponsorship launch

3.8   Chloe Gerhardson

September report not provided.

3.9   Mike Fiedler

  • 2FA progress - we sent ~112k notices to maintainers as they publish without 2FA enabled last month, ~5.7k have added since
  • Guest on TalkingPython podcast to raise awareness of 2FA. Episode to drop in a few weeks
  • Malware Reporting API payload conversation ongoing, good feedback from community so far
  • Malware blog: Inbound Malware Volume Report - The Python Package Index.
  • Prepare for and adopt Help Scout for security@
  • Remediated most of security findings in warehouse within days of receiving details from auditors, more detailed report to be published in coming weeks

3.10   Seth Larson

  • OpenSSF Day Europe 2023 talk with Cheuk Ting-Ho on “Making Python safer than ever!”
  • Met with GitGuardian on scanning PyPI projects for secrets and doing revocation.
  • PDM has adopted Truststore, Conda will adopt in 23.9.0, added support for PyPy3.10 to Truststore
  • CPython vulnerability data has been ingested into the Open Source Vulnerability database.
  • Drafting a quarterly review of accomplishments for Security Developer-in-Residence role.
  • Worked on GitHub App for Python Security Response Team to be able to adopt GitHub Security Advisories for coordination.

3.11   Marisa Camacho

  • Began onboarding as Community Events Coordinator
  • Attended PyCon US Committee meeting
  • Attended PyCon US CFP Committee Chairs meeting
  • Scheduled introductory meetings with the rest of the PSF staff
  • Began Asana project build for PyCon US 2024

3.12   Débora Azevedo

  • [PSF] - participated in board discussions via Slack and email
  • [PSF] - PSF - attended board meeting
  • [PSF] - attended exec board meeting
  • [Community] - gave a talk about international cooperation within the Python community at PyCon Australia

3.13   Simon Willison

September report not provided.

3.14   Jannis Leidel

  • Attended NumFOCUS Project Summit 2023 in Amsterdam
  • Usual PSF board comms work
  • Jazzband: regular maintenance

3.15   Kushal Das

  • Regular PSF grants working group
  • Talked with a few organizers from different parts of the world related to CoC help PSF can provide.
  • Local community organization.

3.16   Dawn Wages

  • Djangonaut Space - Peer mentorship ring for Django contributors: Weekly meetings, bi weekly check in with contributor
  • Django Girls organizing
  • PSF Exec Board meeting

3.17   Tania Allard

  • PSF - Participate in board discussions (email, Slack)
  • PSF - Attend board meeting
  • PSF - CoC WG meetings attendance and discussion participation
  • COMMUNITY - Attend NumFOCUS summit
  • COMMUNITY - PyLadiesCon organising committee duties
  • COMMUNITY - PyLadies global council duties (meeting attendance, participation in discussions)

3.18   KwonHan Bae

  • PSF - Participate in board discussions (email, Slack)
  • PSF - Attend board meeting
  • PSF - Joined CoC WG
  • COMMUNITY - Organizing PyCon Korea
  • COMMUNITY - Organizing PyCon APAC
  • COMMUNITY - start to gathering python women user group in Korea

3.19   Georgi Ker

  • PyLadiesCon
    • Help manage web and social media assets design
    • Manage online platform
    • Assist in edits for Chinese copywriting for PyLadiesCon
  • Working on a podcast with Mariatta, Tereza I and Cheuk
  • PyCon Thailand
    • Mentorship for PyCon TH organisers

3.20   Denny Perez

  • PSF - Chair PyLadiesCon
    • Recruiting CFP Reviewers members
    • Meeting with the Communication Team
    • Organization Meeting (Volunteers and CoC)
    • Blog post CFP extended and communications (Social media)
  • PSF - PyConUS 2024 - CFP Chair (PyCon Chalas)
    • CFP - First Meeting
  • Community - Co-Chair PyConLatam
    • Meetings -After conference
    • Reports and Sponsorship metrics
  • Community - Coordinator Server Discord Python en Español
    • Hosting “Casi Viernes con Pyladies (Every Thursday, streaming on how to create communities around Python)
    • Mentoring Python Panama Leaders (upcoming event PyConnect)
  • Community - Organizer PyLadies En Español
    • Mentoring Pyladies Santiago Chile (Helping with events creation)
    • Communication and social media related to PyLadies Con
  • Community - Co-organizer PyCon Chile
    • Social media management (CFP)
    • Attend organizing meeting
    • Contacting possible sponsors
  • Community - Organizer Pyladies Santo Domingo (SDQ)
    • Coordination PyLadies chapter Launch (Event online, sept 16)

3.21   Cheuk Ting Ho

  • Serving the CoC WG - first meeting and following up on the CoC training
  • Applied to join the Grants WG
  • Represent PSF in CRA panel at OSS EU
  • Spoke at OpenSSF Day with Seth (remote) about security in Python
  • Spoke at PyCon Estonia, PyData Amsterdam - no specific PSF duity
  • Attended the NumFocus DISC Unconference - no specific PSF duity
  • Work with Mariatta, Tereza and Geogi about a podcast
  • Support PyLadies Con with Chinese translation and outreach

3.22   Christopher Neugebauer

  • PSF - Grants WG work
  • PSF - Discussed Membership WG charter
  • Community - Spoke at Kiwi PyCon (Invercargill, NZ), attended as PSF board member

4   Work Group Reports

4.1   Code of Conduct

  • Nothing to report at this time.

4.2   Grants

  • See list of resolutions under “Votes Approved by Working Groups”

4.3   Sponsors

  • Nothing to report at this time.

4.4   Marketing

  • Nothing to report at this time.

4.5   Jobs

  • Of the 462 Job submissions created in September 2023:
    • 133 have status approved
    • 3 have status archived
    • 10 have status draft
    • 148 have status expired
    • 91 have status rejected
    • 69 have status removed
    • 8 have status review

4.6   Trademarks

  • Nothing to report

4.7   Fellows

  • Nothing to report

4.8   Packaging

  • Nothing to report

4.9   Infrastructure

  • Nothing to report

4.10   Scientific Python

  • Nothing to report

6   Votes Approved by Working Groups

6.1   Grants

RESOLVED, that the Python Software Foundation Grants Work Group grant $1,000 USD to DjangoCongress JP 2023 taking place October 7, 2023 in Tokyo, Japan.

Approved 7-0-0, 2023-08-31

RESOLVED, that the Python Software Foundation Grants Work Group grant $1,375 to the Django Girls Jos event taking place November 17-18, 2023 in Jos, Nigeria.

Denied 0-7-0, 2023-09-12

RESOLVED, that the Python Software Foundation Grants Work Group grant $4,500 USD to PyCon Indonesia taking place November 18-19, 2023 in Bandung, Indonesia.

Approved 7-0-0, 2023-09-13

RESOLVED, that the Python Software Foundation Grants Work Group grant $4,407 USD to PyConnect Panamá taking place October 13, 2023 in Panama City, Panama.

Approved 7-0-0, 2023-09-18

6.2   Sponsors

  • None at this time.

6.3   Scientific Python

  • None at this time.

8   New Business

  • The PSF discussed the PyCon Sweden 2023 Grant Submission and voted on the following resolution:

    RESOLVED, that the Python Software Foundation Board grant $6,000 USD to PyCon Sweden taking place November 9-10, 2023 in Stockholm, Sweden.

    Approved; 9-0-1, 2023-09-21

  • The PSF discussed the Inaugural DjangoCon Africa Grant Submission and voted on the following resolution:

    Resolved, that the Python Software Foundation Board grant $9,000 USD to DjangoCon African taking place November 6-11, 2023 in Zanzibar, Tanzania.

    Vote inconclusive; 4-0-6, 2023-09-21

  • The PSF discussed the Python Brazil 2023 Grant Submission and voted on the following resolution:

    RESOLVED, that the Python Software Foundation Board grant $15,000 USD to Python Brazil 2023 taking place October 30 to November 5, 2023 in Caxias do Sul, Brazil.

    Approved; 10-0-0, 2023-09-21

9   Discussions

  • The board discussed the activity of the Scientific Working Group and provided an update that the Working Group is okay with being dissolved.
  • The board discussed the policies of the Grants Working Group.
  • The board discussed the planning of the PSF Board of Directors Retreat.
  • The board discussed CoC training assistance availability for all different PyCon organizers.

Meeting adjourned at 15:00 UTC