PSF Meeting Minutes for Jan. 7, 2015

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The Python Software Foundation
Minutes of a Regular Meeting of the Board of Directors

January 7, 2015

A regular meeting of the Python Software Foundation ("PSF") Board of Directors was held over Group Conference Call via phone and Internet Relay Chat beginning at 16:00 UTC, on January 07, 2015. Van Lindberg presided over the meeting. Ewa Jodlowska took notes/minutes.

All votes are reported in the form "Y-N-A" (in favor-Y‚opposed-N‚abstentions-A; e.g. "5-1-2" means "5 in favor, 1 opposed, and 2 abstentions").

Contents

1 Attendance

The following members of the Board of Directors (08 of 11) were present at the meeting: Van Lindberg, Marc-Andre Lemburg, David Mertz, Brian Curtin, Kushal Das, Alex Gaynor, and Selena Deckelmann (joined after PyCon Belarus vote). Ewa Jodlowska (Secretary/Administrator) and Kurt Kaiser (Treasurer) were also in attendance.

2 Minutes of Past Meetings

The 14 November 2014 Board meeting minutes were voted on and approved.

RESOLVED, that the PSF approve the minutes at https://mail.python.org/mailman/private/psf-board/2014-December/027559.html as representing a true and accurate record of the November 14, 2014 meeting.

Approved, 4–0-3.

3 Votes Taken Between Meetings

There were no votes taken between the November 14, 2014 and January 7, 2015 meetings.

4 Votes Taken Over Email

4.1 Training Up Sponsorship

RESOLVED, that the Python Software Foundation sponsor "Training-up" happening in May 2015 in the amount of $2,000 USD

4.3 Geek Girls Carrots 2015 Paris

RESOLVED, that the Python Software Foundation grant 1600 EUR to Geek Girls Carrots, which will take place between February 29 and March 1 2015 in Paris

4.4 Geek Girls Carrots 2015 Warsaw

RESOLVED, that the Python Software Foundation grant $1,000 USD to the Geek Girls Carrots Warsaw workshop happening Jan 16-18, 2015

4.5 Django Girls 2015 Wrocław

RESOLVED, that the Python Software Foundation grant $200 USD to the Django Girls workshop happening in Wroclaw, Poland happening January 9-10, 2015

4.6 Accepting Donations for T. Billups

RESOLVED, that the Python Software Foundation accept the $1600 in donations to the Foundation raised by Toran Billups in support of his project to teach Python to elementary school children. These funds are to be used to purchase Chromebooks for the students use in the 2015 course. The Chromebooks are to be transferred to the students at the completion of the project

4.7 linux.conf.au 2015 Sponsorship

RESOLVED, that the Python Software Foundation sponsor linux.conf.au 2015 in the amount of $3,500 USD (approximately $4,500 NZD), as a contribution to the linux.conf.au 2015 diversity funding programme

5 Reports

Reports will be included in the next board meeting since in December we did not hold any meetings.

6 PDX Python Fiscal Sponsorship

RESOLVED, that the PSF provide fiscal sponsorship for the "direct project" PDX Python. The PSF will collect targeted donations and reimburse properly receipted expenses on their behalf up to the level of the donations made to this project. This project must not represent that they are independent legal entities

Approved, 7-0-0.

7 FOSDEM 2015 Sponsorship

RESOLVED, that the Python Software Foundation sponsor PythonFOSDEM 2015 in the amount of $2,000 USD

Approved, 7-0-0.

8 Geek Girls Carrots Workshop Jan 2015

RESOLVED, that the Python Software Foundation grant $1500 USD to the Geek Girls Carrots workshop happening in Wrocław, Poland January 31-February 1, 2015

Approved, 7-0-0.

10 PyCon Belarus Sponsorship

RESOLVED, that the Python Software Foundation sponsor PyCon Belarus in the amount of $1,500 USD (Partner Level per prospectus) pending completion of their code of conduct

Approved, 6-0-1.

11 Surgical Neurology International Submission Fees

RESOLVED, that the PSF grants up to $800 to Pieter Kubben to pay the 2015 submission fees for up to 2 papers for the open-access journal Surgical Neurology International pending paper approval by Travis Oliphant or other PSF board member

Approved, 8-0-0.

12 PSF Blog Writer Position

RESOLVED, that the PSF contract Mary Ann Sushinsky as freelance PSF blog writer to create a constant stream of blog posts covering PSF and Python community topics. Compensation will initially be set at USD 50 per blog post, with an expected rate averaging 2 posts per week. See https://mail.python.org/mailman/private/psf-board/2014-June/025493.html for details

Approved, 7-0-1.

13 Hyperion 2015 Workshop Grant

RESOLVED, that the Python Software Foundation grant $2980 USD (34650 Rand) to Hyperion for a 5-month course that will be happening in South Africa in May of 2015, with oversight to be provided via the Outreach and Education Committee

Approved, 8-0-0.

14 Other Business

Brian will follow up with the following grant request: “RESOLVED, that the Python Software Foundation grant $3,000 to Manuel Kaufmann for outreach and education efforts in in cities from Argentina, Paraguay and Bolivia”

Kushal discussed ways for the PSF to help PyCon India with non-profit issues. Van suggestions PyCon India to become a PSF working group so the funding stays within an US entity. Working group would pay the invoices directly so the money is never sent to India but to direct vendors. Van will ping a tax attorney for clarification on this setup

Van has proposed to the board that the PSF hire on a full-time employee to assist the secretary, event coordinator, and treasurer. The board is open to this idea and the next step for us is to create a position description with all tasks involved for new hire. This will not happen until after PyCon 2015.

15 Adjournment

Van Lindberg adjourned the meeting at 17:00 UTC.